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The Letter of Advice is a very useful tool in work life. This document shows that you have successfully carried out professional work. It can help you a lot when it comes to getting an accreditation or a job. We give you the keys so that your letter contains everything you need.
There are companies with fixed forms when it comes to delivering a Letter of Advice. It will not always contain the elements that we advise here. If this is your case, study the possibility of giving them a draft so that they can customize it taking into account the aspects that we recommend.
If you are going to change companies and you have already notified them in yours, you can request the letter during the notice period. It is recommended that you already carry a letter proposal with you, the one they prepare may not be so complete. Once you have left the company, it will be more difficult for you to make this request, but if they have good memories of you and you facilitate their work, they will surely be willing to recommend you, even if the years have passed. If they did not give it to you at the time, it is convenient that you request it in all the companies in which you have worked, at least those that interest you most within your profile.
In principle, you should request it from the head of your department, who is the person who has supervised your work most directly. Conveniently, the management of the company is also involved, at least with its signature.
What to include?
With heading and on company paper. It is always better if the letter is printed on a corporate paper. It is preferable to put the heading To whom it may concern or Dear Sirs / as. We should not send the original because it can be used for other occasions. We will always give a copy of the letter with the warning that they can check it against the original.
The recommender and the recommended. The recommender is the one who writes the letter in the first person. Your name and title should be listed as your job supervisor. If you are willing to include an email or contact telephone number to verify the letter, all the better. It is convenient that, in addition to your name, your ID appears so that you can be unequivocally identified.
Working period. The beginning of your career in the company should appear and the moment you stop working there.
Attitudinal indications. Two or three positive attitudes are mentioned in the performance of your work. It should not be exaggerated. For example, a responsible, hard-working, good partner, leadership skills, punctual, flexible to change, creative...
Indications about the position. It should include the position you held and, if possible, a short description of the most important tasks you carried out.
Training in the company. If you have completed continuous training and do not have a degree or diploma with a company seal, you can use this document to include a note in this regard. That the total number of hours appears, it can be approximate, and the general contents.
Recommendation phrase. A small text is also included in which it is indicated that you are a person who works well and, therefore, that they recommend you for future projects.
Firm. The person who writes the letter must sign in the first person, that is, who has supervised your work, and if possible, the address of the company. Below the signatures, their full names must be specified.
Company seal. This should not be missing. If the signatories change companies, the recommendation of the company will always be recognized.
When we leave a job, the feeling of breakdown sometimes prevents us from setting our minds on aspects that will be relevant to our future. Dont leave a job without the recommendation letter under your arm. And always request it, even if youve been fired.
We give you a fictitious example of a Letter Writing Assignment so that you can see a practical application of the above.
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